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Video Surveillance Policy

Riga, August 28, 2023

1. General Information

The Video Surveillance Policy applies to video surveillance conducted by Villa Anna on the company's premises. The policy covers the processing of personal data of employees and visitors through video surveillance.

2. Data Controller

In relation to the processing of personal data, Villa Anna is considered the data controller under the General Data Protection Regulation (GDPR).

3. Contact Information

  • Address: "Villa Anna" Apšuciems, Engures pagasts, Engures novads
  • Email: mail@villaanna.lv

4. Personal Data

Personal data is any information relating to an identified or identifiable natural person (data subject). An identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier.

5. Video Surveillance Activity

The video surveillance system operates 24 hours a day, 7 days a week.

6. Purpose of Video Surveillance

Villa Anna conducts video surveillance to:

  • Prevent or detect criminal offenses.
  • Protect property and prevent unlawful activities.
  • Ensure the safety and health protection of individuals.
  • Regulate access of clients, suppliers, and employees to the property using vehicles.

7. Legal Basis

  • Legitimate interests: protection of property and prevention of unlawful activities (Article 6(1)(f) GDPR).
  • Vital interests: protection of the health and life of data subjects (Article 6(1)(d) GDPR).

8. Transfer of Personal Data

Villa Anna does not record video surveillance data, so personal data cannot be transferred to anyone.

9. Camera Placement and Operation

Villa Anna adheres to the recommendations of the Data State Inspectorate, ensuring:

  • Camera placement that does not exceed the necessary surveillance area.
  • Cameras do not cover other people's property, streets, or sidewalks.
  • Ensuring appropriate surveillance quality.
  • Protection of cameras from unauthorized access and damage.
  • Regular technical maintenance of cameras.
  • Cameras without audio functions.
  • Non-use of video surveillance for monitoring employee workload or quality.

10. Unavailability of Recordings

Video surveillance is not recorded, and copies of recordings do not exist.

11. Prohibitions for Employees

Villa Anna employees are prohibited from:

  • Making recordings on personal data carriers.
  • Displaying monitors to unauthorized persons or employees without access rights.

12. Rights of Individuals

To exercise data protection rights, an application must be submitted to Villa Anna:

  • Written application in person (with a passport or ID card), or
  • Electronically signed application to mail@villaanna.lv.

13. Processing of Applications

After receiving the application, Villa Anna identifies the applicant and provides a response within one month.

14. Filing Complaints

Individuals have the right to file a complaint with the Data State Inspectorate:
http://www.dvi.gov.lv/lv/funkcijas/kontaktinformacija/

15. Additional Information

Full text of the General Data Protection Regulation (GDPR):
https://eur-lex.europa.eu/legal-content/LV/TXT/?uri=CELEX%3A32016R0679

16. Policy Updates

Villa Anna reserves the right to make changes to this policy by publishing the updated version on its website.

17. Informational Signs

Villa Anna places informational signs in easily visible locations, informing about:

  • Villa Anna's contact information,
  • Purpose of data processing,
  • Reference to the possibility of obtaining additional information in accordance with Article 13 GDPR.